While browsing the Turf & Ornamental Communicators Association website this morning I came across their PR/News Release Guidelines. This is worth a read for all you public relations professionals who I’m sure already know this. It’s always nice to have a reminder though. I wish more ag comm groups would do this.
Here’s some key points they make for marketers:
1. The news releases I distribute will be newsworthy. There’s a reason why this is number 1 on the list. Sending out news releases without a real news angle is kind of like saying the sky’s falling. Do it enough an editors won’t even look at your news releases anymore.
4. I will not call editors to confirm that a release has been received. I will also not call editors to ask when or if a news release will be published. They say this is the number one complaint of editors and I fully understand why. I may be in the news release distribution business but I’m also an editor and we just don’t have time for this. Sometimes there’s just no way to answer the second part of this question so you’ve at best wasted my time. When I get these calls I often feel like I’m being put on the spot and it’s very uncomfortable and not likely to put me in a “favorable” mood regarding the release.
5. I will not call editors to ask for clips of my published news release. This is because the editor often can’t and doesn’t have an easy way to do this and definitely doesn’t have time for it.
With our AgNewsWire.AgWired.com service we try to keep our database up to date so we’re sending to current email contacts at all the various broadcast, print and web outlets. We don’t and won’t call on editors to see if they got the release. We can tell how many open the email but we won’t report who. We often get asked how many “used” a release and there’s just no way for us to know that. I realize how important metrics are even in public relations but I think you hurt your public relations efforts if you push too hard for this data. Just keep in mind that editors can’t do your story if you don’t send it to them! One of the best things you can do is participate in the various agricultural communicator association meetings to develop good relationships with editors.