I’ve been involved in more discussions about how to “track” news releases in the last few weeks than I can remember. That reminded me that it’s time for chapter 2 in this series, “Tracking News Releases.” In this chapter we’ll discuss how reporters use news releases, especially radio reporters since that’s our specialty.

Chapter 2

Why didn’t anyone use my release right away? How do reporters decide to use my release? When will they use my release? Did they use the audio I sent?

In the first chapter I wrote about the news value of a release, which is the most important aspect of a release. I’m finding that a lot of public relations people don’t understand how a release is used by the reporter though. Many assume that the release is used immediately or not at all. They don’t realize that unless the story is time sensitive it can often be archived for future use. I’ve seen releases used months after they were received. I’ve done it myself!

Even a well written release that has a news angle to it (we don’t want written commercials!) won’t get used immediately unless the reporter has room in their publication or program and needs to fill space or time. These releases may often be placed in a folder or file for use when the reporter needs some “news.”

Many reporters I know won’t just cut and paste the release either. They will often re-write it to fit their style and medium. The end result may not even resemble the original release. Then it’s even harder to know if the release was used.

Most releases contain quotes from company representatives like the CEO or a technician and reporters often like to call a local contact for a quote, especially radio reporters. When this happens it also makes it hard to tell if they used the release you sent out. They may get a local customer or representative to say the very same thing but then they make the story more interesting to their listeners while feeling more in control of the news. . . (full article)